Privacy Policy

1. Overview — the short version

BillSnap is a desktop application that runs fully offline. There is no account to create, no login, and no connection to any external server during normal use. Your invoices, customer records, inventory, and reports exist only on the Windows PC where BillSnap is installed.

2. What data BillSnap collects

BillSnap stores the following data locally on your own PC — in the folder %APPDATA%\BillSnap\ on Windows:

• Company settings — your shop name, address, phone number, UPI ID, and bank details that you enter during setup
• Customer records — names, phone numbers, and addresses you save when creating invoices
• Inventory — item names, prices, and stock quantities you manage
• Invoices — all invoices you create, including PDF copies
• Application logs — technical logs that record events like "invoice created" or "backup completed", used only for diagnosing problems. These logs stay on your PC and are never transmitted anywhere.

None of this data is ever sent to us or any third party. It lives entirely on your PC.

3. What we do NOT collect

• No personal data from your customers reaches us — ever
• No analytics or usage telemetry about how you use the app
• No crash reports transmitted automatically
• No device identifiers, IP addresses, or location data
• No financial data beyond what you type into the app yourself (and that stays on your PC)
• No cookies or tracking from the desktop app

4. Where your data is stored

All BillSnap data is stored in a single folder on your Windows PC:

C:\Users\[YourName]\AppData\Roaming\BillSnap\

This folder contains your database (smartbill.db), all generated invoice PDFs, Excel exports, and backup files. You own this folder entirely. You can copy it, delete it, or back it up yourself at any time.

BillSnap's built-in Backup feature (Settings → Backup) lets you zip this entire folder into one file so you can store it on a pen drive, external hard disk, or anywhere else you choose.

5. Third-party services

The BillSnap desktop application itself does not use any third-party services, SDKs, analytics libraries, or advertising networks.

The one optional third-party interaction: if you enable UPI payment details on your invoices, BillSnap generates a QR code using your UPI ID locally on your PC (using the qrcode Python library). No request is made to any payment provider or UPI gateway — the QR code is generated entirely offline.

6. This website (billsnap.vercel.app)

This marketing website is hosted on Vercel. Vercel may collect standard web server logs (IP addresses, browser type, page URLs, timestamps) as part of hosting the site. We do not add any additional analytics, tracking pixels, or cookies to this site beyond what Vercel's infrastructure inherently logs.

We do not run Google Analytics, Facebook Pixel, or any other third-party tracking on this website.

The installer file is hosted on GitHub. Downloading it is subject to GitHub's Privacy Statement.

7. Children's privacy

BillSnap is billing software intended for use by shop owners and business operators. It is not directed at children under 13. We do not knowingly collect any information from children.

8. Changes to this policy

If we make material changes to this privacy policy, we will update the "Last updated" date at the top of this page and note the change in the BillSnap GitHub repository's release notes. Continued use of BillSnap after any change constitutes acceptance of the updated policy.

Given BillSnap's offline-first design, any changes to this policy are unlikely to affect how your data is handled — but we will be transparent if they do.

9. Contact

If you have questions about this privacy policy or how BillSnap handles data, you can:

• Open an issue on GitHub
• Reach out via the GitHub repository